Create a Life Operating System.

We expect our mind to act as a super computer while we overload it with information.

The brain is built for processing not storing information.

Like having too many tabs open, our thinking becomes cluttered and things start falling through the cracks.

Five years ago, overwhelmed and swamped, a friend suggested GTD (Getting Things Done) to me. 

I read the book cover to cover and put it into practice that very weekend.  It was a game-changer.

I still use it today, but recently I combined it with some of the principles from Second Brain by Tiago Forte.

I simplified it to fit my needs. 

Let’s dive in.

To get started, you’ll need some tools:

1. To Do List app: Todoist, Things, Notion 

   There are great articles and videos on how to set up Todoist.

2. Calendar: If you have multiple, combine them into one calendar view.

3. Note Taking app:  Evernote, Notion, etc.

Next → Create three folders in your note-taking app.

1. Inbox (Catch-all folder)

2. Projects: Add sub-folders for projects

3. References: Add sub-folders for topics.

What’s the Inbox? 

Your Inbox is a catch-all for the avalanche of information coming at you all day. These are ideas, notes, events, to do’s, articles or anything, really.

Trying to decide on where this information goes overwhelms the brain, so don't think.  Instead just add to to the inbox to be sorted later.

How to sort your Inbox:

For each item ask:

• Is it Actionable? 

↓

• No → Move to Reference or Trash

• Yes → More than one step? 

↓

• Yes → Move to Projects

• No: ↓

  • Do it now (if under 2 min)

  • Delegate it 

  • Plan it (Calendar or To Do List)

Here it is in a visual diagram:

Schedule a recurring clean up.

During this time:

• Review your inbox, projects, and to-dos. 

• Remove anything that's no longer important.

• Add anything new.

In closing

Adopting a structured system frees your mind and elevates your productivity. 

By designating a space for every idea and task, you focus on what truly matters. 

Embrace this approach, and you'll find clarity and peace in the midst of a busy life.

Till next week,

Noemi